A: PM means Plant Maintenance or Planed Maintenance. This manages all maintenance activities of your assets. PM module provides notifications of key maintenance activities to include inspection or testing activities. It also keeps record of all notifications (maintenance, inspection, testing activities).
Q: How to create PM?
A:
- Click on “Property” or “Floor” or “Room” or “Asset” button in the left bar where want to create PM
- Click on “Create PM” button
- Fill up the form with Frequency (ex: 3 months or 6 months or 12 months) wants to create PM
- Select all items with same frequency and fill up Action to be taken then “Submit”
Q: How to edit and complete PM?
A:
- Click on “PM” button in the left bar
- Click on “Edit” the PM you want to edit
- You can add more items or delete items
- You can add actions details such as action done in “PM status” to a specific items and save until all actions items are completed.
- When all items actions are completed at “PM status”, then “Submit” to create new due date of the PM
A:
- Click on “PM” button in the left bar
- Click on “Edit” of the PM you want to edit
- Delete all items and “Submit”. The PM will be deleted
Q: What is due date and how to set up a due date?
Due date is automatically calculated based on chosen start date and frequency. For example, you create a PM, enter a start date January 1st, 2018, the PM frequency is 6 months, then the system will show start date as January 1st, 2018 and due date as July 1st, 2018. The start date and frequency will be editable after setup PM.
Q: How to see maintenance History?
A:
- Click on “PM” button in the left bar (need to check?)
- Click on “Edit” the PM want to edit
- Click on “PM History” of the items
Q: When a PM notification generated? And how to read it?
A: There will be three notifications of a PM. 1 Month, 15 days and 7 days before PM due date.
When you get the notification, “LOGIN” to account and open the respective PM for preparing to necessary actions to complete a PM.
Q: Should I create PM separately for all maintenance activities?
A: System will allow a user to create a PM all levels. For example, property, floor, room or asset levels. Systems also allows to create multiple PMs for assets (like oil change in every 6 months and tire rotation & break check at every 12 months). However, GAC recommends to group all possible items that have same frequency, same expected due dates. For a commercial user, PMs can be grouped by trades.
Q: What is check sheet?
A: GAC has prepared residential maintenance check sheets for most common maintenance items. Please see check sheet.
Q: How to use a check sheet?
A: You can access GAC recommend check sheet from our website. You can manually fill out the check sheets and attach them as documents. However, we recommend to use this check sheet as a reference guide and encourage to enter details for each individual PMs as it will allow you search maintenance history easily from the system.
